Digital Recording Program
The Maricopa County Recorder's office is able to receive and record, in a digitized format, any recordable instrument including plat and survey maps. In Maricopa County, over 75% of documents are recorded digitally. Prior to submitting documents for digital recording, a customer must open an account with the Recorder's office and sign a Memorandum of Understanding specifying how digital documents are to be submitted. After your account application is processed, you will be assigned an account number. At that point your Digital Recording Folders will be created along with IDs and Passwords. Once we have your folders set up we will schedule a time to web conference with you to test and answer any questions you may have regarding the process. The web page provided will allow you access to verify if your file(s) was successfully received and waiting to be processed, verify that your file(s) has been successfully recorded and review any file(s) that may have received errors, as well as providing you with the ability to view your transaction history with the Maricopa County Recorder's office.
ARS 11-461.C defines eligibility for Digital Recording in Maricopa County as ...a title insurer or title insurance agent as defined in section 20-1562, by a state chartered or federally chartered bank insured by the federal deposit insurance corporation, by an active member of the state bar of Arizona, by an agency, branch or instrumentality of the federal government, a trusted submitter or by a governmental entity... This means your office could be eligible!
There is no additional charge to record electronically; your account will only be billed standard recording fees. The equipment you will need to get started will be; a computer, document scanner, and access to the internet with a current browser. The Maricopa County Recorder's office is able to process your documents as either PDF or TIFF Group 4 that comply with our Digital Recording Standards. For help setting up your account, or to determine program eligibility, please contact our accounting team at firstname.lastname@example.org or call direct at 602-506-3637 and we will be happy to assist you.
Our office provides the following three options for submitting your documents
Digital Upload - This is the easiest way to submit for many customers. Using this method you will have access to a web based upload application, all you will need is a current internet browser. Once your account is set up, our staff will schedule training for you. Our office will web conference our training and cover naming your files, upload, and any questions you may have.
VPN (PPTP) - This method is useful for a high volume transfer of documents, but will require someone in your office who is comfortable working with VPNs to set up and troubleshoot your VPN connection.
eRecording Web Services - Our web service option will be customizable by your programmers. If your IT staff is interested in implementing this, please have them contact our office at email@example.com so that we can get them the information they will need.
Please keep in mind that our technical staff is not able to assist you with any technical issues that are derived from your end. If you have technical questions I will be happy to discuss them with you and I will try to assist you, however if your technical problems cannot be resolved you will need to enlist assistance from your IT staff. Once your ID's and Password's have been assigned, we will walk through the processes together and a member of the Recorder's staff will explain the functions and tools of each page.
If you have any questions regarding digital recording, or if you would like more information about this process, please email me at firstname.lastname@example.org.
I look forward to working with you and I appreciate your patience during this time period.
Digital Recording Supervisor
To get started you will first need to set up an account with our office and complete the required forms.
Information on setting up an account with the Maricopa County Recorder's office and paperwork required can be found at the Customer Account Information page.