Digital Recording

The Maricopa County Recorder's Office is capable of receiving and recording documents in a digital format. Currently according to ARS-11-461, C. The recorder may accept a digitized image of a recordable instrument for recording if it is submitted by a title insurer or title insurance agent as defined in section 20-1562, by a state chartered or federally chartered bank insured by the federal deposit insurance corporation, by an active member of the state bar of Arizona, by an agency, branch or instrumentality of the federal government, a "trusted submitter" or by a governmental entity and the instrument from which the digitized image is taken conforms to all applicable laws relating to the recording of paper instruments. A "trusted submitter" is defined as; a person or entity that has entered into a Memorandum of Understanding regarding digitized recording with the county recorder in the county in which the digitized recording is to be submitted.

What does this mean to you? If you fall into any of the above described categories you too can record your document in a digital format with the Maricopa County Recorder's Office.

There is no additional charge to record documents in a digital format. In order to take advantage of this program you need access to the internet and a scanner that will allow you to send multi-tif group 4 images.

The Recorder's Office offers high volume recording customers a VPN (Virtual Private Network) connection for security and for low volume recording customers, our own in-house program called Digital Recording Upload Program. All connections are password protected. All documents received in a digital format will be reviewed and if accepted, recorded within a few hours. In addition to this, we provide you a web page to verify your order status and a link to the recorded image. This too is password protected.

These are just a few of the benefits that we provide to our digital customer.

In order to participate in the digital recording program you must first open an account with us. For your convenience we have provided you a link (please see below) to the necessary account applications. All three forms must be completed. If you have questions regarding the account applications, please contact Marie Freer at mfreer@risc.maricopa.gov or you can call her at 602-506-3637. Once the account is established Marie will provide you with instructions on how to proceed with digital recording.

Memorandum of Understanding

Maricopa County desires to offer the recording of real property documents by electronically receiving and transmitting documents electronically in substitution for conventional paper based documents and to assure that transactions are not legally invalid or unenforceable as a result of the use of available electronic technologies for the mutual benefit of the parties of the transactions. In order to participate in the digital recording program you are required to submit a signed memorandum of understanding along with your account application. Access to the memorandum is provided below.

For more detailed information about our Digital Recording Upload Program click here.

If you are interested and would like further information not contained here please contact Barbara Frerichs or Cathy Lucero at 602-506-3538.


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