Digital Recording Program

The Maricopa County Recorder’s Office is able to receive and record, in digital format, any recordable instrument including plat and survey maps. This method applies to those recording documents on a regular basis, and is not suitable for one-time recordings.

In Maricopa County, over 90% of documents are recorded digitally. Prior to submitting documents for digital recording, a customer must open an account with the Recorder’s Office and sign a Memorandum of Understanding specifying how digital documents are to be submitted. After your account application is processed, you will be assigned an account number. At that point your digital recording folders will be created along with IDs and passwords. Once we have your folders set up, we will schedule a time to meet with you remotely to test and answer any questions you may have regarding the process. The web page provided will allow you access to verify if your file(s) was successfully received and waiting to be processed, verify that your file(s) has been successfully recorded and review any file(s) that may have received errors, as well as providing you with the ability to view your transaction history with the Maricopa County Recorder’s Office.

ARS 11-461.C defines eligibility for Digital Recording in Maricopa County as… a title insurer or title insurance agent as defined in section 20-1562, by state chartered or federally chartered bank insured by the federal deposit insurance corporation, by an active member of the state bar of Arizona, by an agency, branch or instrumentality of the federal government, a trusted submitter or by a governmental entity… This means your office could be eligible.

There is no additional charge to record electronically; your account will only be billed standard recording fees. The equipment you will need to get started will be: a computer, document scanner, and access to the internet with a current browser. At this time, Brother scanners are not compatible with the Digital Recording software, since they cannot be adjusted to meet the format requirements necessary for digital recording. (For standard documents, a scan must have a minimum width of 8.47 inches, maximum width of 8.53 inches, minimum length of 10.97 inches, and maximum length of 14.25 inches). The Maricopa County Recorder’s office is able to process your documents as either PDF or TIFF Group 4 that comply with our Digital Recording Standards. For help setting up your account, or to determine eligibility, please contact our accounting team at [email protected].

Our office provides the following three options for submitting your documents: